ARTICLES OF ASSOCIATION AND
Revised: December 14, 2015
STATEMENT OF PHILOSOPHY
Youth Soccer Association (CYSA) is founded
with the belief upon the following principles which represent the ideals within which the league shall
The league shall be open with equal opportunity to all boys and girls regardless of the skill levels or ability they may possess (beginner
to advanced) in the sport of soccer while ensuring participation for all.
The league shall view sports as a pleasurable activity, which is as important a concept as understanding the competitive aspects
of winning and losing.
The league shall emphasize good sportsmanship. The highest standards
of personal conduct
are expected at all times from players,
coaches, and spectators.
The league shall foster and accentuate the idea of teamwork, which is to include players, coaches, sponsors,
parents, volunteers, and board members.
All members shall work together as a unit, and take pride in the accomplishments of the league.
A sense of community pride shall be promoted throughout the league.
ARTICLES OF ASSOCIATION AND BY-LAWS
Revised, Approved and
Adopted: December 14, 2015
ARTICLE I - NAME:
This league shall be run as a non-profit organization, and shall be known as the
Cumberland Youth Soccer
Association, herein known
ARTICLE II - PURPOSE:
CYSA will be affiliated with the United
States Youth Soccer Association (USYSA) through Soccer
Rhode Island (SRI).
As such, the Cumberland Youth Soccer Association
shall dedicate itself to the best interests of youth soccer,
with particular emphasis on the organization, promotion, regulation, and development of youth soccer in the town of Cumberland, Rhode Island.
CYSA is organized exclusively for charitable, educational and scientific purposes, including,
for such purposes, the making of such distributions to organizations that qualify
as exempt organizations under section 501 (c) (3) of the Internal Revenue Code, or the corresponding section of any future federal tax code.
Notwithstanding any other provision of these articles, this association shall not, except to an insubstantial degree,
engage in any activities or exercise any powers that are not in furtherance of the purposes
of this association.
ARTICLE Ill - MEMBERSHIP AND PRIVILEGES:
The membership of CYSA shall consist of Playing Members,
Regular Members, and Members-At-Large.
1) PLAYING MEMBERS:
Any playing age youngster interested
in soccer may become a playing member
upon timely application and payment of the registration fee. Only active
playing members in good standing
with the league
are eligible to participate in CYSA sponsored programs and events.
Playing Members are not eligible
to vote in the election
of the Board of Directors,
Executive Officers, or on policy matters pertaining to CYSA.
2) GENERAL MEMBERS:
Shall be known
as the Body of the league and will consist
of the Board of Directors, elected Officials, and the Recreational Coach or an Assistant Recreational Coach of each team, and the Competitive Coach or an Assistant Coach (there is one vote per
team total, with a different
person voting for each team). Each team will be allowed only one vote by the Coach, or an Assistant
Coach, as noted on the finalized team roster. The Body shall be the highest authority
for : election of Officers
and Directors, and; approval of additions, deletions, and changes to its By-Laws.
Any interested person,
who has made a meaningful contribution to CYSA, may be nominated
by any member of the Board of Directors as a Member-At-Large. Having been confirmed
by a majority vote of the Board of Directors, that person shall be considered
a Member-At-Large for a period
of one (1) year from the time of his/her election to membership. Members-At-Large have no voting
privileges, but may attend any CYSA meeting
to voice their
personal beliefs as to how CYSA may improve.
ARTICLE I V - GOVERNMENT:
The Board of Directors shall be the governing body of CYSA. It shall have full power to transact all business for CYSA that falls within
the scope of CYSA. The Board of Directors shall consist of the members
on the Executive Board, and ten
(10) other members
who will assume
direction of the standing committees; beginning in 2013, the Executive
Board members will consist of six (6), and the rest of the Board nine (9).
At the Annual Meeting of CYSA, the voting members
shall elect an Executive Board comprised of a President, Vice President-Competitive, Vice President Recreational, Treasurer, and Secretary and Registrar, as well as the Board
of Directors. All members of the Executive
Board must reside in the town of Cumberland, Rhode Island.
If for any reason a vacancy on the Board of Directors becomes available, the Board of Directors shall, by nomination and election, fill each vacancy
for the unexpired term.
The Board of Directors shall adopt playing
and general rules which shall be binding
on all members of CYSA.
The Board of Directors shall
not have the power to incur any obligation on behalf of CYSA which is:
In excess of the total cash assets then held by the Treasurer and not
otherwise pledged or required to meet other fixed or current financial
obligations which is:.
In excess of the annual budget as approved by the Board of Directors.
Any member of the Board who misses
a total of four (4) regular business
meetings of the Board of Directors in a calendar
year shall thereby forfeit his/her right to hold his/her
respective office for the unexpired
Each Director in good standing
will have one vote on CYSA matters.
The Board of Directors may conduct a vote via conference call or email.
A Coach/Board Member
shall be disciplined, up to and including removal
for cause, for any of the following reasons:
a) A felony conviction during the Coach's/Board Member's term of service with the Organization;
b) Being convicted of a crime involving a Minor;
failure to declare
a conflict of interest;
Failure to adhere
to these by-laws;
Recruiting a family,
player or coach to leave CYSA to go to another organization during
the Coach's/Board Member's
term of service with the Organization;
f) Making threatening and/or intimidating statement, either verbally or in
writing, to any family, player or coach during the Coach's/Board Member's term of service with the Organization;
Engaging in a consistent pattern
of behavior unbecoming a Coach/Board Member;
Engaging in a consistent pattern of any behavior that the Board deems counter to the mission of CYSA.
Procedures for Discipline of a Coach/Board Member for Cause.
Upon learning of a potential infraction, the President shall call a special meeting of the Executive Board within
five (5) days from the date upon which he/she learns of it.
If an Executive
Board Member is the individual believed to have engaged in misconduct, the Player Advocate
shall be included
in the special meeting and vote in that individual's place.
If the President
is the individual believed to have engaged in misconduct, the Vice President
of Recreational Soccer
shall call the meeting.
If the Executive
Board determines that an investigation is necessary, it may instruct the Player Advocate
to do so.
Executive Board is satisfied it has enough information to impose discipline, it may do so by taking a vote. The vote shall include all Executive Board
members, including the President.
f) The proposed
discipline may be imposed if it is deemed
two-thirds vote of the Executive
Board. Appropriate discipline may include any form of discipline, up to and including removal
from the Organization.
Any Coach/Board Member who will be subjected
to removal shall be notified
in writing, by email, and shall be given an opportunity to appeal the removal.
of appeal must be filed in writing,
by email, with the President
and/or Vice President
within five days of the written notice being sent.
Any Coach/Board Member that the Executive Board has elected to
remove from the Organization may be reinstated
only upon the approval of two-thirds of the Board of Directors. Said vote will be held at the next regularly scheduled
Board Meeting, and the appealing party will be afforded an opportunity to present his/her
position to the Board of
Directors before such vote is taken.
A Coach/Board Member subjected to discipline up to and including a suspension shall be notified
in writing, by email, and shall be given an opportunity to appeal the removal.
Any notice of appeal must be filed in writing, by email, with the President and/or Vice President within five days of the written notice
Any Coach/Board Member that the Executive Board has elected
discipline up to and including
a suspension shall have that action reversed
the approval of two-thirds of the Executive Board. Said
vote will be held at a special
meeting of the Executive Board, and the appealing party will be afforded an opportunity to present his/her
position to the Executive Board before such vote is taken.
Individuals appealing from a disciplinary action shall meet with the Executive Board/Board of Directors at time that is convenient
to the Executive Board/Board of Directors, not at the time designated
by the appealing individual.
A refusal to meet with the Executive
Board/Board of Directors
shall, in and of itself, be deemed insubordination, and shall be considered by the Executive
Board/Board of Directors
when reviewing the individual's
m) It is within the discretion of the Executive
Board to prohibit an appealing individual from engaging in any and all CYSA activities pending an appeal.
ARTI CLE V - EXECUTIVE BOARD RESPONSI
The President shall preside at all meetings
of the membership and the Board of Directors. He/She
shall also ensure
that all business
transactions of CYSA will be in full compliance with
the By-Laws and with the purposes
of CYSA. The Executive Board shall assign all Bboard members
to chair a committee.
The Vice President of Recreation shall,
in the absence of the President, assume all the duties of the President. In the absence
of the President and Vice President
of Recreation, the Vice President
of Competitive shall assume
all the duties of the President.
He/She shall also ensure that all business transactions of CYSA will be in full compliance with the By-Laws and with the purposes of CYSA. The VP of Recreation has the full responsibility of overseeing the recreational program
in its entirety including the season-ending awards
and recognition, and includes:
schedule - pre-season coaches' meetings, picture day, appreciation day
Finalize and approve
Finalize and approve
Organize playoff schedules
(set match-ups and times, ensure referees and board members
are familiar with playoff
rules, assign board members to fields
for supervisory roles,
Be the goodwill ambassador for the league
- respond to parent concerns and questions, starting with
3) It shall be the Secretary's duty to:
Record and keep the minutes
of all meetings of CYSA and the Board of Directors.
members and/or the Board of
Directors of all regularly scheduled
and special meetings.
Maintain a calendar for the purpose of scheduling all CYSA events.
Handle and record
all correspondence with and from CYSA.
All communications sent to CYSA
ARTICLE X - AMENDMENTS:
Proposed amendments to these By-Laws,
when petitioned by a voting member, must be submitted in writing to the Secretary
and bear the signatures of at least nine (9) additional voting
members of CYSA.
A proposed amendment to the
is then voted on by the Board of Directors at their next meeting.
A proposed amendment
approved by the Board of Directors shall be presented
at the next Annual Meeting of the CYSA or at a special meeting of the General Membership. A simple
majority vote of the General
Members is needed to pass/defeat any proposed amendment
to the By-Laws.
ARTICLE XI - DISSOLUTION OF THE ASSOCIATION
Upon the dissolution of the Association, assets shall be distributed for one or more exempt purposes within
the meaning of section 501 (c) (3) of the Internal Revenue Code, or the corresponding section of any federal
tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by a Court of Competent Jurisdiction of the county in which the principal office of the association is located, exclusively for such purposes or to such organization or organizations, as said Court shall determine
which are organized and operated exclusively for such purposes.
ARTICLE XII - MISCELLANEOUS:
The mailing address
of CYSA shall
be designated by the Executive Board after each election.
Review and approval
of the by-laws must be done every two years at the Secretary's responsibility.
The CYSA Board cannot remove/withdraw/transfer from its capital
account an amount over $10,000
without approval by the General
Adopted as revised
at the December Board Meeting
of CYSA held in Cumberland, RI on December
William R. Bagley Jr., President (signature on file)
John Geoghegan, Secretary (signature on file)
Adopted as revised at the Annual Meeting of CYSA held in Cumberland, RI on:
December 14, 2015
Signed by William R. Bagley Jr., President, and John Geoghegan, Secretary
December 5, 2011
Signed by Chris Moran,
President, and John Geoghegan, Secretary
Apri l 6, 2009
Signed by Joseph Carreiro, President and Lisa Leite, Secretary
December 10, 2007
Signed by Joseph Carreiro,
President and Jodi Fownes, Secretary
November 14, 2001
Signed by Chuck Sears,
President and Marcia
November 25, 1996
Signed by Michael F. Varone, President and Louise M. Wilcox, Secretary
December 12, 1995
Signed by Dave Williams,
President and Marcel G. Dube, Secretary
December 13, 1993
Signed by Robert M. Drew, President and Kevin Powers,